Document Scanning & Uploading Process For IBPS RRB Exam 2023

Latest Guidelines On Scanning & Document Uploads Like Photograph, Signature, Left Thumb Impression & Hand-written Declaration Image While Filling IBPS RRB Exam 2023 Application Form...#Blog-228

7 June 2023, Created By Careericons Team,

Are you preparing for the IBPS RRB exam 2023? If so, you know the importance of submitting all the required documents accurately and on time. But with so many documents to upload and strict guidelines to follow, it's easy to feel overwhelmed and make mistakes. The last thing you want is to get disqualified from the exam due to a simple error. That's why it's crucial to understand the process of uploading your IBPS RRB exam 2023 documents with confidence.

In this article, we'll go over the most common mistakes candidates make when uploading their documents and how to avoid them. From file formats to size limits and everything in between, we'll provide you with all the information you need to ensure your documents are accepted and your exam application is successful. So, let's dive in and make sure you're ready to submit your IBPS RRB exam 2023 documents with confidence!

Key Procedures For Scanning & Upload of Documents

(IBPS RRB 2023 Exam)

Before applying online a candidate will be required to have a scanned (digital) image of his/her photograph, signature, left thumb impression, hand written declaration and certificate as mentioned in Clause J (x) as per the specifications given below.

Photograph Image Scanning For IBPS RRB 2023 Exam

• Photograph Image (4.5cm × 3.5cm),
• Photograph must be a recent passport style colour picture.
• Make sure that the picture is in colour, taken against a light-coloured, preferably white, background.
• Look straight at the camera with a relaxed face.
• If the picture is taken on a sunny day, have the sun behind you, or place yourself in the shade, so that you are not squinting and there are no harsh shadows.
• If you have to use flash, ensure there's no "red-eye".
• If you wear glasses make sure that there are no reflections and your eyes can be clearly seen.
• Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but it must not cover your face.
• Dimensions 200 x 230 pixels (preferred).
• Size of file should be between 20kb – 50 kb.
• Ensure that the size of the scanned image is not more than 50kb. If the size of the file is more than 50 kb, then adjust the settings of the scanner such as the DPI resolution, no. of colours etc., during the process of scanning.
• Photo uploaded should be of appropriate size and clearly visible

Signature, Left Thumb Impression & Hand-Written Declaration Image Scanning For IBPS RRB 2023 Exam

• The applicant has to sign on white paper with Black Ink pen.
  • Dimensions 140 x 60 pixels (preferred)
  • Size of file should be between 10kb – 20kb
  • Ensure that the size of the scanned image is not more than 20kb
  • Signature (Not in CAPITAL LETTERS) uploaded should be of appropriate size and clearly visible.
• The applicant has to put his/her left thumb impression on a white paper with black or blue ink.
  • File type: jpg / jpeg
  • Dimensions: 240 x 240 pixels in 200 DPI (Preferred for required quality) i.e 3 cm * 3 cm (Width * Height)
  • File Size: 20 KB – 50 KB
• The applicant has to write the declaration in English only clearly on a white paper with black ink.
  • File type: jpg / jpeg
  • Dimensions: 800 x 400 pixels in 200 DPI (Preferred for required quality) i.e 10 cm * 5 cm (Width * Height)
  • File Size: 50 KB – 100 KB

Certificate as mentioned in Clause J (x) For Eligible Candidates For IBPS RRB 2023 Exam

• Document must be in PDF format.
• Page size of the document to be A4.
• Size of the file should not be exceeding 500 KB.
• In case of Document being scanned, please ensure it is saved as PDF and size not more than 500 KB as PDF. If the size of the file is more than 500KB, then adjust the setting of the scanner such as the DPI resolution, no. of colors etc., during the process of scanning. Please ensure that Documents uploaded are clear and readable.
• The signature, left thumb impression and the hand written declaration should be of the applicant and not by any other person.
• If the Applicant’s signature on the attendance sheet or Call letter, signed at the time of the examination, does not match the signature uploaded, the applicant will be disqualified.
• Signature / Hand written declaration in CAPITAL LETTERS shall NOT be accepted.
• Ensure that the photograph, signature, left thumb impression, hand written declaration and certificate as mentioned in Clause J (x) are uploaded at the specified spaces only in the online application form.

Documents Scanning Procedures For IBPS RRB 2023 Exam

• Set the scanner resolution to a minimum of 200 dpi (dots per inch)
• Set Colour to True Colour
• File Size as specified above
• Crop the image in the scanner to the edge of the photograph/signature/ left thumb impression / hand written declaration, then use the upload editor to crop the image to the final size (as specified above).
• The image file should be JPG or JPEG format. An example file name is: image01.jpg or image01.jpeg. Image dimensions can be checked by listing the folder files or moving the mouse over the file image icon.
• Candidates using MS Windows/MSOffice can easily obtain documents in .jpeg format by using MS Paint or MSOffice Picture Manager. Scanned documents in any format can be saved in .jpg / .jpeg format by using ‘Save As’ option in the File menu. Size can be adjusted by using crop and then resize option.

Uploading Procedures of Documents For IBPS RRB 2023 Exam

1. While filling in the Online Application Form the candidate will be provided with separate links for uploading photograph, signature, left thumb impression and hand written declaration and certificate as mentioned in Clause J (x)
2. Click on the respective link “Upload photograph/ signature/ left thumb impression / hand written declaration/ certificate as mentioned in Clause J (x)”
3. Browse and Select the location where the Scanned photograph/ signature/ left thumb impression / hand written declaration/ certificate as mentioned in Clause J (x)
4. file has been saved.
5. Select the file by clicking on it.
6. Click the ‘Open/Upload’ button.
7. If the file size and format are not as prescribed, an error message will be displayed.
8. Preview of the uploaded image will help to see the quality of the image. In case of unclear / smudged, the same may be re-uploaded to the expected clarity /quality.
9. Your Online Application will not be registered unless you upload your Photograph, signature, left thumb impression, hand written declaration and certificate as mentioned in Clause J (x) as specified.

Source: Official IBPS RRB Notification 2023.

In this comprehensive guide, We will take you through everything you need to know about the IBPS RRB 2023 Exam Dates, Vacancies, Eligibility criteria, Exam patterns, Syllabus, and Preparation tips. So, if you're looking to crack the IBPS RRB exam and secure a job in the banking sector, keep reading to find out more. Discover How to Maximize Your Chances of Success by Cracking the IBPS RRB Exam with us.

Refer: Prepare for IBPS RRB 2023 Exam with our Practice Test Exercises, Study material, Live MCQ Mock Test PDF & Quiz for all syllabus-wise topics.